Silver Queen

Executive Assistant

Location

LuLu's Gulf Shores

Type

Part Time

Benefits:
  • Employee discounts
We are seeking an experienced and detail-oriented Executive Assistant (part-time) to support leadership management.  The ideal candidate is proactive and highly organized. This role requires effective communication skills, discretion while assisting in the day-to-day operations, including calendars, travel arrangements, and emails while ensuring that all tasks and projects are executed seamlessly.  

Key Responsibilities: 

1. Calendar and Scheduling 
  • Manage and organize meetings and appointments for Leadership Team. 
  • Coordinate internal and external meetings, ensuring seamless scheduling and preparation. 
2. Travel Coordination 
  • Research, book, and coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries. 
  • Ensure that all travel plans are executed without issue and troubleshooting any travel-related challenges as they arise. 
3. Financial and Invoice Management 
  • Work with the finance team to track expenses and provide relevant documentation. 
  • Receive and reconcile various invoices to support CFO.
  • Maintain accurate records for expense reports and reimbursement submissions. 
4. Administrative and Operational Support 
  • Function as a gatekeeper, managing various forms of communication throughout the company.  
  • Prepare documents, reports, presentations, and meeting materials as requested. 
  • Manage sensitive and confidential information with the utmost discretion. 
5. Project Management and Special Initiatives 
  • Assist with special projects and initiatives as directed. 
  • Conduct research on assorted topics to support decision-making and strategy development. 
  • Take the lead on managing small projects and events, ensuring they are executed successfully and on time. 
6. Office and Team Coordination 
  • Liaise with leadership team, team members, and external partners to facilitate smooth communication. 
  • Manage office operations, supplies, and coordinate with vendors if required. 
  • Provide administrative support to other leadership team, as necessary. 
Attributes: 
  • Proactive, with a strong sense of initiative and ability to work independently. 
  • Excellent interpersonal skills and professional demeanor. 
  • Strong critical thinking skills and adaptability in demanding environments. 
  • Ability to pivot quickly and adapt to changing priorities. 
  • Emotional Intelligence and Empathy: This helps manage relationships, understand others’ needs, and provides support with a high degree of tact, diplomacy, and empathy. 
Typical Schedule: 
  • Part time
Benefits: 
  • Opportunity for growth and professional development. 
  • Employee discounts.  
Qualifications: 
  • Experience supporting senior leadership, ideally in hospitality or in a related industry. 
  • 5- 10 years administrative support within a fast-paced environment.
  • Ability to pass pre-employment background check and drug screening process. 
Skills: 
  • Exceptional organizational and multitasking skills. 
  • Strong written and verbal communication abilities. 
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools. 
  • Discretion and ability to manage confidential information sensitively. 
 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Company Website: lulubuffett.com

(if you already have a resume on Indeed)

Or apply here.

* required fields

Text me updates about my application
Message and data rates may apply. Message frequency varies. Reply STOP to opt out. Reply HELP for help. See our and Privacy Policy for details.
Location
Or
Or

U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Form CC-305
OMB Control Number 1250-0005
Expires 4/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Privacy Policy
 
Silver Queen
Privacy Policy